Find Your Documents: Insert File Path Directory in the Header/ Footer of a Document

Often users forget where documents should be filed or re-saved. Authors can add in the file path and directory in the header/ footer tool to make it easy for other users to find and locate the document on the shared drive.

In Microsoft Office 2007, go to the “Insert” tab; choose “Header” or “Footer.” Choose “Blank” header/ footer from the context menu and a “Header & Footer Tools” ribbon bar will automatically appear as shown in the screen shot below. Click on the “Quick Parts” icon and choose “Field” to open the “Field” dialogue box, which is shown below. In the “Field names” column, choose “FileName.” Also check the box next to “Add path to filename” located in the upper right hand corner of the dialog box. Click OK out of the dialogue box and the file name and path will automatically be located in the header or footer. If the file is renamed or moved, it will automatically be reflected in the document and does not need to be added again.