Online Reading: Recommended Apps

iStock_000012816202MediumMany professionals want to stay on top of trends, research and new products and services for their industry. Often we don’t have time at the moment we receive the email to read every interesting article that comes through. The following are two online reading applications that essentially allow users to tag and save articles and web-pages for later viewing via multiple devices.

Pocket is an online reading app, that lets you tag articles and sites to read at a later. It auto syncs with all mobile devices so that users can tag an article on their computer, go to a meeting, and read it from their tablet or smartphone. This app is free.

Instapaper allows you to save Web pages for reading offline later including posts on Facebook, Twitter or Tumblr. This app also provides the ability to view on mobile devices and will optimize the content for best readability. The app costs $3.99.

Productivity Blog Recommendations

Productivity Blog Recommendations

In order to support those New Year resolutions on being more organized and productive, take time to read from some experts on the subject. Here is a list of recommended productivity and organizational efficiency blogs:

Officiency: Ok, shameless plug, but we do offer a specialized focus on how to utilize technology to improve productivity including application resources and tips. Check out the categories to the right for various topics.

Zen Habits: Definitely one of the top blogs on simplicity and life balance. Leo Babauta is rated as one of the Top 25 blogs on productivity.

LifeHacker: LIfehacker has a series of topics it blogs on, one of which is productivity in the office and at work.

Your Life. Organized.: Monica Ricci, a professional organizer, based out of Atlanta writes on how to organize your life. She is witty and funny and always has some great tips.

ClutterDiet Blog: Lorie Marrero, author of the Clutter Diet book and program, includes hands-on videos to show you how to be more organized in your home and life.

David Allen: Author of Getting Things Done, David Allen, writes blog posts for the Huffington Post on personal and organizational productivity.

Becoming a Paperless Office: The Cost, Environmental and Efficiency Benefits

There is a clear environmental need for paperless offices. The paper industry is one of the world’s major polluting industries and one of the largest contributors to greenhouse gases with over 900 million trees cut done annually. The EPA reports that paper is the number-one material thrown away, comprising 40% of our waste stream. According to the National Resources Defense Council, “The pulp and paper industry may contribute to more global and local environmental problems than any other industry in the world.”

In addition to environmental impacts, paper is time consuming to manage. Record keeping constitutes more than 90% of all office activity. Studies indicate that of the paper filed, over 80% is never referenced again! One Xerox study showed that over 45% of the office paper that is discarded was thrown out on the day it was printed. A great deal of time is being wasted printing, sorting, purging, and filing paper.

Then there is the cost aspect of paper. According to the Association for Information and Image Management, the lifecycle cost of a document is over $20, which includes the cost of paper, printing, mailing, distribution, and handling fees. An older study done by Coopers and Lybrand in 1998 (now Price Waterhouse and Coopers) estimated the cost of paper management to be about $50 per document. In addition, it takes up valuable real estate, it is estimated that it costs on average $314 per filing cabinet solely for the space it consumes in an office.

Essentially becoming a paperless office could reap the benefits of improved efficiency and effectiveness, reduce cost, and improve the brand and image of the company by becoming a better corporate environmental steward.

Let us help you become the paperless office through our consulting services or our Becoming a Paperless Office training. Contact us to learn more!