With any organizing system developed, it is important to apply the organizing principles in order to find what you need, when you need it. There are four primary principles of organizing; consolidation, categorization, creating a home and consistency. These principles can be applied to any area of your office and are key to consider before creating any new office system.
Consistency: Systems are only as good as they are used. The key is to remain consistent with maintaining systems and organizational habits. Effective and creative office, communication and filing systems can be formed but unless consistency in using and maintaining them occurs, the system will be useless. No one wants to take time to ‘get organized’ that is why it is important for individuals to create the habit to ‘be organized’. Organization should become a way of habit and not one more task on a list. Eventually the new habits will supersede the old ones and the principle of consistency will be employed.