Renaming Multiple Documents in the Shared Drive

In Windows Explorer you can rename multiple files at one time, however it will the same file name with a sequential number at the end. To do this highlight or select all the files you want to rename in Windows Explorer, then right-click the first one and select Rename. Type your desired base file name and press Enter. All the files that were highlighted will be renamed to that exact same file name with a sequential number at the end. This is useful especially if you have pictures or graphics that are similar.  Here are more details to do this function that applies to Windows XP, Vista and Windows 7 and 8,  How to Rename Multiple Documents in Windows XP.

All File Renamer, File Renamer and Rename are free renamerapplications that allow renaming of files, folders and documents in a batch mode and offer a lot more functionality. These tools actually allow you to change multiple files with only a partial change and not a full change. For instance, let’s say you have a client file and want to add to all the documents, the client name in the name of the document without changing the original file names, these utilities will do it.

To learn how to organize electronic files on the shared drive, download the report How to Organize Electronic Documents on Shared Drive Networks. Or you are welcome to contact us and we can assist you.

Online Training on Email Management

Officiency, Inc.  has just launched an updated online email management training series. You can now purchase any of the courses directly on the website at  Officiency Products.

This course on managing incoming email will review the three key strategies to email management. You will learn how to reduce incoming emails, tips on how often to check email and how to process incoming email messages.  There is a variety of email resources available including Tips for Email Management Strategies.

Click here for more information on Officiency online trainings. If you would like to schedule an in-person training on Time and Email Efficiency, contact us!