Meeting and Note-Taking: Recommended Apps

Evernote has been the dominant app for meeting and note-taking. It has a streamlined interface and interacts with other programs such as Microsoft Outlook. There are competitors to Evernote recognizing that everyone needs a place to track meeting notes, tasks, ideas, recommendations and other pieces of information. Below are some other recommended applications for note-taking.

Google Keep is a simple platform to iStock_000007485287_Smalltake notes. Google Keep integrates with a user’s Google platform and notes can sync with Google Drive. Users can make unlimited lists, add photos and graphics to notes and also color code notes. Although the functionality for Google Keep is fairly basic, knowing Google it probably will get enhancements in the coming year.

Microsoft OneNote is part of the Microsoft Office suite and an alternative to Evernote. OneNote was specifically designed as a meeting note application and does a great job of organizing meeting notes by type and date of meeting. The integration with Outlook is also a key feature as it allows users to import emails and tasks between the applications. OneNote has an app and notes can sync to mobile devices. However, attached files such as Word, Excel or email documents may not open depending on your platform. The free version of OneNote is limited to 500 notes, with unlimited use available for $4.99 via an in-app purchase.

Online Reading: Recommended Apps

iStock_000012816202MediumMany professionals want to stay on top of trends, research and new products and services for their industry. Often we don’t have time at the moment we receive the email to read every interesting article that comes through. The following are two online reading applications that essentially allow users to tag and save articles and web-pages for later viewing via multiple devices.

Pocket is an online reading app, that lets you tag articles and sites to read at a later. It auto syncs with all mobile devices so that users can tag an article on their computer, go to a meeting, and read it from their tablet or smartphone. This app is free.

Instapaper allows you to save Web pages for reading offline later including posts on Facebook, Twitter or Tumblr. This app also provides the ability to view on mobile devices and will optimize the content for best readability. The app costs $3.99.

Recommended PDF Annotation Apps

As we move more into the paperless realm, having good apps to open, read, edit PDF’s is important. Below are some recommended PDF annotation apps for your tablet or mobile devise;

PDF Expert. A PDF annotation app that works only with iPads allows the user to fill in forms, sign documents and write notes, highlight and bookmark on PDF documents.

iAnnotate.  A PDF annotation tool that works with iPad, Android and Enterprise tablets; it also allows the user to add notes, bookmarks and underline. It also has the ability to have multiple PDF documents open at one time. It will also let you customize the toolbar.

 

Recommended Task Management Apps

Task lists can be tracked in multiple tools. The key is finding the right tool. The following are electronic to-do and task management tools and application suggestions for those individuals that do not have one of the standard productivity tools such as Outlook, ACT, Lotus Notes, etc. which have task lists included in them.  Although there are a lot of task apps in the market, here are a few we recommend;

•          Remember the Milk: A great free task tool that syncs with Google mail, allows tasks to be emailed as reminders and has a good platform to manage separate tasks lists and projects.

•          G-Tasks A free task app that syncs your Android phone with Google Tasks.  You can view your tasks on any mobile devise.

•          Toodledo. A task list with more functionality then the simplified Google Tasks but not as robust as Remember the Milk. You can add a Toodledo sidebar to the Google Calendar.

•          Cozi This online time management tool was specifically designed for families. It has calendar, task lists, reminders and shopping lists. This way no matter where any family member is, they can access and add information.

•          iPrioritize An online task list that will email tasks to you and also can be viewed from mobile handheld devises.

•          Jibidee an online calendar, task list that can be shared with friends and family. It also has a place to save, create and change documents.

If you would like training for your staff and employees on task management, see our course Getting Tasks Done for more details. Or contact us for pricing and more information.