Recommended Task Management Apps

Task lists can be tracked in multiple tools. The key is finding the right tool. The following are electronic to-do and task management tools and application suggestions for those individuals that do not have one of the standard productivity tools such as Outlook, ACT, Lotus Notes, etc. which have task lists included in them.  Although there are a lot of task apps in the market, here are a few we recommend;

•          Remember the Milk: A great free task tool that syncs with Google mail, allows tasks to be emailed as reminders and has a good platform to manage separate tasks lists and projects.

•          G-Tasks A free task app that syncs your Android phone with Google Tasks.  You can view your tasks on any mobile devise.

•          Toodledo. A task list with more functionality then the simplified Google Tasks but not as robust as Remember the Milk. You can add a Toodledo sidebar to the Google Calendar.

•          Cozi This online time management tool was specifically designed for families. It has calendar, task lists, reminders and shopping lists. This way no matter where any family member is, they can access and add information.

•          iPrioritize An online task list that will email tasks to you and also can be viewed from mobile handheld devises.

•          Jibidee an online calendar, task list that can be shared with friends and family. It also has a place to save, create and change documents.

If you would like training for your staff and employees on task management, see our course Getting Tasks Done for more details. Or contact us for pricing and more information.

Reduce the Email Inbox: Set up Rules and Filters

Compounding the sheer volume of email is even more problematic because most of the e-mail we do get, we don’t really want. The London Times  in 2010 reports that eighty eight percent of e-mails are considered junk by the average office worker including spam, newsletters, solicited and unsolicited e-mails. One way to reduce the email inbox clutter is to set up email rules and filters.

Use the rules or filters function, available in your email program, to help in the initial sort of incoming e-mail. Some e-mail software will use the term “filters” and other software will use the term “rules,” and they are essentially the same function. When you set up a rule or filter, the incoming e-mail will re-direct and move to a different file folder. It is then diverted from your in-box entirely. This is particularly helpful for filtering distribution lists and/or newsletters that you may not need to see daily and could review on a weekly or monthly basis. This is also particularly useful if you have a friend who always forwards jokes or other unimportant e-mail that you can filter out automatically.

Click here to learn more how to set up a rule in Microsoft Outlook.

Click here to learn more how to create a filter in Gmail.