Online Reading: Recommended Apps

iStock_000012816202MediumMany professionals want to stay on top of trends, research and new products and services for their industry. Often we don’t have time at the moment we receive the email to read every interesting article that comes through. The following are two online reading applications that essentially allow users to tag and save articles and web-pages for later viewing via multiple devices.

Pocket is an online reading app, that lets you tag articles and sites to read at a later. It auto syncs with all mobile devices so that users can tag an article on their computer, go to a meeting, and read it from their tablet or smartphone. This app is free.

Instapaper allows you to save Web pages for reading offline later including posts on Facebook, Twitter or Tumblr. This app also provides the ability to view on mobile devices and will optimize the content for best readability. The app costs $3.99.

File and Folder Utility Tools to Organize and Manage Electronic Data

These file and folder utility system tools work with Windows Explorer and offer additional file management functionality that is not available in Windows Explorer. These tools can help to organize and manage electronic data.

Sky Juice Software: Sky Juice Software offers multiple products, including Quick File Rename and Fast Folder Rename, which allow users to rename multiple files or documents at one time. Folder Maker allows users to create multiple files and folders at one time automatically.

Folder Marker: Folder Marker Home allows users to change folder color or mark folders to indicate priority level and status.

Snag It: This software creates screen images or Print Screen features. It allows users to capture a screen shot, edit, and file it. This is a useful tool to capture file hierarchies in Windows Explorer.

To learn more how to organize computer documents, download the free report How to Organize Your Computer Documents.

Desktop Search Tool Recommendations

Desktop search tools or systems are becoming more important for users to easily find data that is in multiple formats and systems. The search function in Windows Explorer is very slow and cumbersome. To help users find information more quickly, organizations could invest in a desktop search tool, such as one of the following available desktop tools.

Google Desktop: This is a free desktop search tool. It will perform searches on multiple hard drives, email programs, and the Internet. The challenge of using Google Desktop for most companies is the access it provides to Google’s server. For security and privacy-based purposes, most companies opt out of using it.

Copernic: One of the leading desktop search tools available, it has individual and enterprise-wide applications available. Prices are under $60 per user.

Brainware: An extremely robust enterprise-wide search and indexing software, Brainware is intended for large organizations and data files.

To learn more how to organize computer documents, download the free report How to Organize Your Computer Documents.

Organizing Cloud Based Files- Otixo File Manager

OtixoAs if organizing electronic files on your local drive hasn’t been hard enough, we now have electronic files in cloud-based services such as DropBox, Picasa, Google Drive, FTP servers, SugarSync, and a host of others. There is a great app, Otixo, that is a cloud-based file manager that helps to solve at least part of the problem. Otixo is essentially an app that allows you to view and access your data across multiple platforms. Otixo is not a hosting service all the data still resides on the original app, it merely provides a dashboard to manage all your cloud based files in one screen view. It uses an OAuth to connect to your accounts, so it doesn’t see nor collect usernames and passwords. The platform also allows users to click and drag files from one cloud-based platform to another. You can also preview, delete, rename, organize and search across multiple platforms all within Otixo.

Another great feature is Otixo Spacestheir ‘spaces’ which is a collaboration tool. Let’s say you are working with vendors or contractors on some projects. They of course have an on-line platform they use, DropBox, and your company prefers Google Drive. Until now, usually one entity has to compromise to use another’s platform. With Otixo, you don’t have too. Otixo allows a collaboration space to be created that will connect multiple accounts and platforms. The user who sets up the space can provide permissions to users. Otixo also tracks all activity and provides an easy log to see who has accessed, changed, and updated files to a space. You can add notes and comments to documents that are separated from the document but easily seen in Otixo.

This is an excellent and well-designed app to help manage cloud-based files and applications. And a great deal at $47.90 per year or 4.99 per month.