Task Management: Recommended Apps

task list 1Most productivity applications like Outlook, Gmail and Lotus Notes have task list capabilities within their programs. However, some users may not like the task functionality and/or want a cloud-based task tool that can be seen from any device. Below are a few new suggestions for task list applications. Also see a prior blog post from 2012 called “Recommended Task Management Apps”.

 

OmniFocus can track tasks by project, place, person or date. Tasks can be organized by goals or large projects and sub-tasks affiliated with them.

Wunderlist 2 lets users manage and share to-do lists. It includes features such as; reminders, recurring tasks, subtasks, and detailed notes. This cloud-based app does sync across all of your devices. This is a free app.

Clear is a task app that was designed to use gestures. For example, to create a new to-do list simply go to the main list overview page and touch and drag a list and a new task list will appear. Marking an item complete just takes a left-to-right swipe. Every list is color-coded to assign a bolder color to identify more priority items. To change priorities, simply drag an item to a new place in the list. To view a demo go to YouTube.

And if you want more options, check out this blog post “10 of the Best iPhone Apps for Creating To-Do Lists”.

Electronic Document Naming Conventions Tips

Document naming conventions are important to facilitate better searching, access and retrieval of electronic files and documents whether on a personal computer or shared drive network. The following are items to be mindful of when creating document naming conventions:

  • Separators: An underscore (_) or dash (-) is recommended to use as the only separators for document naming conventions. This assists users to read naming conventions easily as well as clarifies separation of text for system search functions. Avoid using special charters in a document name such as: \ / : ; * ? “” < > [] & $. These characters may present errors in various systems that do not recognize them in document names.
  • Length of Document Name: Document file path and name on a Shared Drive cannot exceed 255 characters (this includes the file path of a document name and includes all characters including slashes, dashes, periods, underscores and spaces). It is important to be mindful when naming documents in a file folder that is a level six (6) or greater to keep it concise.
  • Use of Acronyms: In order to maximize search functionality spell out words and refrain from acronyms to the extent necessary to ensure clarity. Use only abbreviations and acronyms that are considered ‘global’ in use within the organization and identified on the organizations acronyms list.

To learn more how to organize computer documents, download the free report How to Organize Your Computer Documents.