Reduce the Email Inbox: Set up Rules and Filters

Compounding the sheer volume of email is even more problematic because most of the e-mail we do get, we don’t really want. The London Times ┬áin 2010 reports that eighty eight percent of e-mails are considered junk by the average office worker including spam, newsletters, solicited and unsolicited e-mails. One way to reduce the email inbox clutter is to set up email rules and filters.

Use the rules or filters function, available in your email program, to help in the initial sort of incoming e-mail. Some e-mail software will use the term “filters” and other software will use the term “rules,” and they are essentially the same function. When you set up a rule or filter, the incoming e-mail will re-direct and move to a different file folder. It is then diverted from your in-box entirely. This is particularly helpful for filtering distribution lists and/or newsletters that you may not need to see daily and could review on a weekly or monthly basis. This is also particularly useful if you have a friend who always forwards jokes or other unimportant e-mail that you can filter out automatically.

Click here to learn more how to set up a rule in Microsoft Outlook.

Click here to learn more how to create a filter in Gmail.