Increase Productivity with Microsoft Outlook Training

Outlook today is the primary productivity tool for most office workers. It is the central hub of all incoming information including email, meetings and tasks. Employees can increase their efficiency and productivity by increasing their understanding of Outlook and its functions. In this half day training, participants will gain an in-depth training on how to utilize Outlook more effectively to improve productivity.

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This training assumes participants are current users of Outlook and understand the basics. The training will focus on taking the next step with Outlook to improve and streamline managing day-to-day information. Participants’ will understand the basic fundamentals of managing one’s time effectively and how this relates to using the Calendar and schedule functions. Participants will also learn how to manage email more efficiently using Outlook tools and options. The task function in Outlook is the feature most underutilized. In this training, participants will gain a better understanding of how to utilize the Task tool to get done what matters most!

Learning Objectives

Email Efficiency in Outlook

  • Learn the three key strategies to managing email in Outlook
  • Learn the five steps to process email inboxes in Outlook
  • Learn strategies to tag and identify email action items in Outlook
  • Learn the four ways to organize, save and file email messages in Outlook
  • Learn to sort and organize incoming email utilizing folders and Rules
  • Understand how to use the Search Folders to find emails quickly
  • Understand how to convert emails into Calendar and Task items
  • Learn how to utilize the various view options in email to improve email management
  • Learn how to color code and tag incoming emails
  • Understand the view options and how to customize views in the email window
  • Understand how and why to archive email messages in Outlook
  • Gain strategies on how to deal with large inboxes in Outlook
  • Learn about the search functions within Outlook
  • Understand the voting functionality and when to use it for email messages
  • Understand how to manage Outlook email with mobile devices
  • Learn recommended email productivity third party applications that work with Outlook
  • Understand the various options and preferences available for email in Outlook

Calendar and Contact Efficiencies in Outlook

  • Understand time management principles and theory
  • Understand how to maximize new appointment functionality in Outlook
  • Understand the view options and how to customize views in the calendar window
  • Gain strategies for viewing the calendar to improve time allocation and planning your day/week
  • How to utilize categories for Calendar and Contacts
  • Understand the best working zone to accomplish the right tasks in the right place
  • Learn strategies in calendar management to manage interruptions and procrastination proactively
  • Understand how Outlook interacts with mobile devices to support time efficiencies
  • Understand the various options and preferences available for calendar and contacts in Outlook
  • Understand how to use Contacts to improve contact and relationship management

Task Efficiencies in Outlook

  • Learn how to utilize Outlook functionality in creating new tasks
  • Learn the different types of tasks and how best to manage them in Outlook
  • Learn how to utilize categories for Tasks
  • Understand how to assign and delegate tasks using Outlook
  • How to manage projects using Outlook tasks
  • How to create and use separate personal and shared task folders
  • Understand the view options and how to customize views in the task window
  • Learn the four steps to managing and updating tasks in Outlook
  • Understand the 7 reasons why task lists fail using Outlook
  • Learn recommended task productivity third party applications that work with Outlook

Seminar Length: 4-8 hours
Class Size: 10-30 participants
Materials: 35 page workbook provided
Seminar Location: On-site at company
Equipment: LCD projector and easel chart

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