At Officiency, one of our values is environmental responsibility. We strive to assist clients to become more sustainable in how they do business. One of the biggest impacts any office can have is to become The Paperless Office.
The average American still consumes nearly 700 pounds of paper each year, which is the highest paper consumption in the world. According to the Environmental Paper Summit, the pulp and paper industry is among the world’s largest generators of air and water pollutants, waste products, and the gases that cause climate change. It is also one of the largest users of raw materials, including fresh water, energy, and forest fibers. Paper is the number one material that we throw away. For every 100 pounds of trash we throw away, 35 pounds is paper. Currently only 60% of the paper manufactured is recycled. Every year nearly 900,000,000 trees are cut down to provide raw materials for American paper and pulp mills and over 202 billion gallons of water are used.
In addition to the environmental costs, it is estimated that the average worker spends over an hour a day shuffling and managing paper. Not only will your company be 'saving trees' by becoming a Paperless Office, your staff will increase their productivity and re-coup that wasted time.
Step 1: Digital File Organization
In order to help businesses reduce paper, it is important to have a well-organized digital and electronic records management system. Learn how Officiency can re-organize your company’s digital files with our Digital File Organizing services.
Step 2: Paper Reduction
Once your company has an organized system of managing documents, the Officiency consultant will help your team develop a process to reduce the incoming paper. We will work with each department on electronic methods to receive the incoming paper and do our best to provide simple and easy alternatives for processing.
Step 3: Process Improvement
We will work with each department on streamlining the internal paper-processes to become automated and electronic. We will utilize your existing software systems and recommend new systems, if needed.